New Graduate Students 2020

New Graduate Student Check-list (Please note the information below relating to events may change. All are dependent on issues relating to COVID-19. Information will be updated as it becomes available).

_____ALL NEW HIRE FORMS WILL BE DONE ELECTRONICALLY FOR THIS FALL. There is no need to physically come into the office in person. You will be completing an I-9 employment form. The list of acceptable documents you will need is here: Most students use their passport, driver's license and social security card. In addition, you will also need to complete some online employment forms. That information will be sent to you via e-mail. If you already have a US social security card, we will make arrangements with you to view that virtually.

_____All international students must check-in with the International Student and Scholar Services Office. Refer to the information at this link for details:  

_____All new students should claim the Net ID and set a password. Your Net ID will be the first part of your illinois e-mail address before the @ sign. You can claim your Net ID via this link:

_____All new students should set up the University e-mail account via this link: should begin using your Illinois e-mail and check it often because many important messages will be sent.

_____THIS CAN BE DONE ONLINE INSTEAD OF IN PERSON All new students should get a University Identification Card (I-Card). The I-Card Office is located on the first floor of the Illini Union Bookstore. International students without a US Social Security Number can obtain a TCN at the same time you get the Identication Card (see the item directly below). This link has details on the ID Center:

_____If you are an international student and you do not have a US social security number, you may need to obtain a TCN (temporary control number) from the I-Card Office (Wendy will let you know if this needs to be done).

_____If your official admission letter from the Graduate College indicated that you need to provide final, official transcripts or degree certificates, you should bring them with you (in an original, sealed envelope), or have them sent from your school to Wendy Wimmer in the Physics Department. If your school utilizes an online transcript download system, have the password for downloading them sent to Wendy at For transcripts from international schools, if you only have one set of original transcripts or degree certificates, and you need them back, you should take the originals to the Graduate Admissions Office located in Room 110 Coble Hall. They will make one true copy and give the originals back to you. An original transcript is required for all domestic schools.

____THIS WILL BE DONE VIA ZOOM You will need to have an advising meeting with the Director of Graduate Studies to discuss which courses to register for. A meeting will be arranged for you. Information about courses is here:

____After you have had your advising meeting, the advising hold will be removed from your record, and you will be able to register for courses via the Enterprise System at this link: You will need to enter the Course Registration Number to register for a course. Those numbers are here (be sure you are on the right semester - fall 2020):

____ Attend the virtual Physics Department New Grad Student Orientation. It will be held on Friday, August 14th, 10am - 5pm Central Time. This orientation will be online and will be videotaped.

____Verify and update your personal information in the UI-Integrate Self-Service System (it is very important to keep your address up to date):

____Familiarize yourself with Student Health Insurance: The University student health insurance plan is assessed automatically for all grad students upon course registration. If you already have health insurance and you do not want to be covered by the University Plan, you must officially opt out of the plan by providing proof of comparable coverage. See the link above about how to opt out.

____Complete the required new student health immunization forms:

____Familiarize yourself with Student Account and Billing Information (fee and payment due dates):

____Familiarize yourself with the Qualifying Exam information (The exam has been postponed until January 2021). This link has the Qual information: This is the link to sign up to take the Qual: This link will be made active likely sometime in December.

____For Non-Native English Speakers: If your official admission letter from the Graduate College indicated that you are required to take the EPT (English Placement Test), you should register for that test. More information about the EPT is here:

____ THIS WILL BE DONE ONLINE: For those students who will be a Teaching Assistant (TA) or a Grader, there is a required campus orientation called the Graduate Academy for College Teaching and the Symposium on Grading and Office Hours. These events will take place on August 17 AND August 18, with an optional Micro - Teaching session on the 19th. The sessions on the 17th and 18th are required. More information will be sent via e-mail, but please plan to be available on those dates for this required online TA training.

____Attend the Physics Department Microaggressions Workshop on August 19th, 11:00 am - 12:30 pm Central Time. The workshop will be online and will be presented by Ross Wantland, Director of Diversity & Social Justice Education at UIUC.

____For International Students: Register for a Foreign National Tax Status Review Appointment, only if you will be in the US. This is very important to ensure you are taxed at the correct rate. Register for a tax appointment via the following link for any date after September 10: (Be sure to choose "New Employee" NOT “Renewal Employee”).

___Attend the New Graduate Student Welcome Picnic to hopefully (?) be held in September (?) More information will be posted as it becomes available.

If you have any questions, please contact Wendy in the Physics Graduate Office via e-mail at